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Headers and Footers in Word 2007

In Word 2007:

Go to the Insert menu, and click on Header in the Header and Footer section of the Ribbon bar.



You will be offered four header layouts - Blank, Blank with Three Columns, Alphabet (which allows you to enter a title that will appear over a heavy black line), and Annual (which offers a header format that allows you to type a title followed by a year field).


Once you have chosen an overall layout for your header, you will be put directly into the header box of a document on the page your cursor was located. Whatever you insert into the header and footer area will become the header or footer for the whole document (unless you use some of the special page setup options discussed below).


In the box you may insert text, date/time stamps, pictures, etc. Just about anything you put into a document can be put into the header or footer area. (The box will expand in size to accommodate your information. Keep in mind that the larger the header or footer, the smaller the document body becomes.)


Head and Footer Tools Design Menu
When you work on headers and footers, Word 2007 opens a special "design" menu with header and footer options in the Ribbon Bar. In addition to the header, footer and page number options that were available in the original Header and Footer box, this menu offers boxes that allow you to:

  • Insert fields or other items
  • Navigate between headers and footers on other pages of the document
  • Set "Different First Page," "Different Odd & Even Pages" and "Show Document Text"
  • Set margins specifically for the header and footer
  • Close the Header and Footer menu


Ready to move on to the footer? Simply click on the go to Footer button in the Header and Footer Options menu, choose and enter the information you want there.


Using Headers and Footers Effectively

Once you make changes using the toolbar, the headers and footers are set and can not be changed unless you specifically access the header/footer area again. (You can also simply double click in the body of the document to close the Header / Footer boxes).


If you work in the Page Layout view, then you will be able to see the headers and footers. You will find that they are displayed in a light gray in the appropriate places. You can access them again by double-clicking in any header or footer. Double clicking will dim the body of the document, bring up the header and footer toolbar and allow you to edit.


In the Web Layout, Reading, Outline and Draft views of the document, you will no longer see the headers and footers, but rest assured, they're in the document and will print. To access them again simply go to the View menu, and choose Page Layout.

Applying Different Headers/Footers to Different Pages.

Say the document you're working on requires different header or footer information at different locations. (Maybe you need the first few pages numbered with Roman Numerals and the rest the usual 1, 2, 3, etc…) To make things a bit worse, it's not different by either odd or even pages—so just checking a quick box in the Header and Footer Tools menu won't do the trick.


In the Navigation portion of the Header and Footer Tools menu you'll find a button for "Previous" and "Next" Sections. Word will only break the connection of headers and footers by sections — that is sections, not pages. If your document isn't already sectioned then you'll need to create section breaks at any point where the header or footer will be different from the previous pages. Once the section breaks are in then you're ready to begin. (See Section Breaks.)

  • Starting at the beginning of the document, click in the first section for which you want to vary the header or footer.

  • On the Insert tab, in the Header & Footer box, click Header or Footer.

  • Click Edit Header or Edit Footer.

  • On the Headers & Footers tab, in the Navigation box, click Link to Previous Button to break the connection between the header or footer in this section and the previous section.

  • Change the existing header or footer, or create a new header or footer for this section.


  • In the Navigation box of the Design menu (the Header & Footer Tools options), click Next Section Button to advance the cursor to the header or footer of the next section.

  • In the Headers & Footers box, in the Navigation group, click Link to Previous Button to break the connection between the header or footer in this section and the previous section.

  • Change the existing header or footer, or create a new header or footer for this section.

  • Repeat the previous three steps for all of the sections in the document.
The connection between the footers is not automatically broken with the headers. If you want that to be different as well then you'll have to click into a footer and deactivate the "Link to Previous Button" option again.