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Collecting and mapping data via mobile devices
There is a need for simple data collecting in the field, I will outline two methods of allowing people in the field to easily collect data and add it to a map. The first method is simple to implement and requires little technical knowledge and no coding. The second method requires a small amount of time from someone proficient with coding, however the final product is significantly better. Both methods make heavy use of Google products, they are flexible, powerful, and free.
The first step is to make sure you have a Google account, if you do not have one then go to Google and create one. Once you do then you will need to install Fusion Tables. To do that go to the chrome store and install the Fusion Tables App. Then go into Fusion Tables and set up a new table for the map that you will drop all the data into. Once that is set up you need to get the mobile devices wet up, My Tracks is the suggested tracking tool but any app that exports in the KML format will work, this guide will assume you are using My Tracks.
Once everything is set up actually using the system is fairly simple. At the start of the day go to the My Tracks app and hit the record button. From then on whenever you are somewhere you want to record just drop a marker. At the end of the day hit the stop recording button, then export the map to Google Drive. At this point you have to download the KML file to your computer, decompress it from a KMZ file into a KML file, and then go into the Fusion Table and import it from your hard drive. Unfortunately to my knowledge there is no easy way to import it directly from drive.
Once you have done all this the data should be automatically uploaded
The second method is more work but strongly recommended if you can find the hours to get someone with the know how to set it up. This set up uses Google Forms, Google Sheets, and Fusion Tables. The advantages to using this method include saving time in the field, not having to do as much post processing on the data, the same interface works on any device, more data can be collected, and with the Sheet it’s easier to do other things with the data.
Basically what you do is set up a Google form that takes whatever data the user enters along with the geolocation of their devices and drops it into a Sheet that is synced to a Fusion Table. Here is some excellent information on Synchronizing Fusion Tables with Google Forms and Geolocation. Here is a good idea on to format Google Forms on a Smartphone.
As you can see Fusion Tables automatically drops the points onto the map.
Here you can see the row view where you can see each item as a line entry. Here I’ve opened one up to look at and edit the details.
Trends in Websites
Your website is frequently the first impression you make on your constituents. If it was designed before the days of smartphones, or especially if it was designed before the prevalence of wireless internet, you could have some work ahead if you want to make that impression a lasting one. Luckily, you don't always need to start from scratch. There are a few small changes you can make to give your website relevance in 2015.
Should you approach mobile with responsive design, a mobile site, or a mobile app? What are the latest features in CRM's? How can you be found on search engines? We'll cover all of these questions and more as well look at the latest trends in web design, and define what's worth investing in, and what's just a flash in the pan.
Eric Leland @ Five Paths LLC
Angela Tripp @ MichiganLegalHelp.org
Wednesday, March 24th
10am PST / 11am MST / 12am CST / 1pm EST
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Thanks to our friends at Idealware we have a new five part video series on good website design focused on looking at your existing site and improving it. To go along with these videos we have five worksheets that will help you evaluate how your website does in the different areas.
Defining Your Website Goals
This video starts you determining and prioritizing your goals. It gives a few tips on how you can find out what your goals are and how to optimize your homepage to reflect that.
Is Your Site Usable?
This video is covers things like determining exactly who you want the site to be usable for, formatting tips, and how to determine how usable your site is to begin with.
Improving Your Website's Accessibility
This videos outlines all the things you should consider to make your website as accessible as possible. It also suggests a lot of great tools for helping determine how accessible your site really is.
Auditing Your Website's Design, Content, and Forms
This video looks at what your website tells your visitors about you. It delves into specifics of things like how to how to design forms and things to consider
Optimizing Your Website for Search Engines
This video helps you help search engines find your site faster. It explains how search engines work how to make a search friendly site, and mentions Google Grants.
0:00:00 folder manipulation and management
0:14:12 Quick Access Toolbar
0:17:37 People Pane
0:20:10 Conversation View
0:25:50 Quick Steps
0:30:00 Auto Create
0:33:40 Q&A: Printing PDFs from email
0:35:45 Q&A: Assigning Color to emails
1:05:40 Q&A: Calendar sharing
1:11:14 Q&A: Changing the Order of Contacts
1:15:22 Q&A: Calendar View
1:16:00 Q&A: What/Where is the Journal Function
1:19:00 Q&A: Import/Export Contact Groups
Today we hosted a webinar where we went over the intricacies in some of the basic functions in Outlook.
The topics we covered included.
Good organizational practices.
Efficient sorting and searching of mail.
The importance of right clicking
How to customize the interface to suit your needs
The importance of categories
How to use the Calendar
How to manage and organize contacts
and much more
Learning and using these skills will help us all spend less time getting more done with Outlook.
The recording of the webinar will be posted early next week, A detailed training guide can be found at the Outlook training PDF, next week a video of the session will be uploaded.
We have set our training calendar for the year and the topics. Please mark your calendars now. All Trainings are Free to attend.
Time: 1 PM Eastern, 12 PM Central, 11 AM Mountain, 10 AM Pacific
Length: 90 minutes
March 4th , Outlook Tips and Tricks - Rylander Consulting
March 25th - Made to Be Modern: Current Trends in Websites - Idealware
April 8th , OneNote - Rylander Consulting
June 3rd PowerPoint Basics - Rylander Consulting
June 24th 50 Tech Tips for Getting you Started on Summer Projects – Probono.net
July 15th Process Mapping for Civil Legal Services: Small Investments with a Big Impact! – Probono.net
August 19th Next Generation Advocacy and Advocate Training Tools – ProBono.net
Sept 9th - Cultural Competency and Legal Technology: Considerations and Best Practices – Probono.net
Sep 16th - Understanding Document Assembly - Idealware
October 14th - Virtual and Remote Pro Bono Legal Services Models: A Special National Pro Bono Celebration Webinar - Probono.net
Oct 21st – Excel Tips and Techniques Intro – Rylander Consulting
Nov 11th - Visualization Through Dashboards - Idealware
All training will be recorded and posted to our YouTube Channel: youtube.com/user/NTAPvideos
PS: These dates are all Wednesdays
Additional information will be posted to the http://lsntap.org/trainings as it becomes available.